The Real Risks of Holding Onto Old Locks
We’ve worked with many building managers over the years who waited too long to upgrade outdated locks, often realizing the need only after something went wrong. That is to say, most lock failures or breaches happen quietly, until one day they don’t. Consequently, outdated locking systems in multi-tenant buildings are not just a minor concern—they’re a security gap waiting to be exposed.
Locks that are over a decade old likely weren’t built with today’s security threats in mind. Moreover, wear and tear add up faster in shared spaces, where dozens or even hundreds of people pass through every day. With that in mind, upgrading locks in multi-tenant properties is not just maintenance, it’s essential risk prevention.
Increased Foot Traffic Requires Modern Access Control
In a single-family home, a broken lock is a nuisance. In a multi-tenant building, it’s a potential emergency. We’ve seen this pattern many times. For instance, when an apartment or office suite lock jams during an emergency exit, the consequences can be serious. Therefore, newer lock systems are designed with faster re-entry, safe egress, and higher reliability in mind.
More importantly, updated systems allow for better access tracking. In other words, when someone uses a key fob or PIN code, the event is logged. As a result, property managers can resolve disputes or identify unauthorized entries with clear evidence. If you’re managing a larger property, this type of data is invaluable. For those who are curious about secure repairs or system checks, our lock repair Calgary page covers those details.
Outdated Locks Invite Unauthorized Access
Lost keys are inevitable in shared buildings. However, with older systems, that means changing the entire lock each time. On the other hand, modern locks offer features like master key control or digital access updates, which means faster and more affordable key management.
We’ve noticed that tenants feel more secure when lock upgrades are visible. For example, a keypad or restricted-access lock sends a clear message: the building takes safety seriously. Likewise, unauthorized key duplication becomes much harder with newer technologies, making it a proactive defense against break-ins.
If a previous tenant kept a copy of the key and gave it to someone else, the building owner would never know. But with modern lock systems, access can be easily revoked without having to rekey every single door. To clarify, newer systems allow us to deactivate digital keys instantly without disrupting other tenants.
Legal and Insurance Implications of Neglected Security
In the past few years, insurance providers have become more specific about their policies. That is to say, many will ask when your lock system was last updated, especially in commercial or multi-tenant settings. Consequently, outdated locks can lead to higher premiums—or worse, denied claims if something goes wrong.
More jurisdictions are adding clauses to local bylaws that mandate a certain level of access control in shared buildings. Above all, the goal is safety. We’ve had clients fined or flagged during inspections simply because their locks didn’t meet the new requirements. In short, delaying a lock upgrade can have legal consequences, not just practical ones.
Additionally, when tenants feel unsafe, they’re more likely to terminate leases early or seek compensation. That’s a problem no landlord wants. To get ahead of these issues, some property managers explore commercial locksmith services to assess their building’s risk profile and plan upgrades accordingly.
Modern Lock Systems Improve Tenant Satisfaction
Today’s tenants are more security-aware than ever. In fact, many ask about access systems before signing a lease. Similarly, office tenants want to ensure their staff and equipment are protected. This expectation makes modern locks a feature, not just a necessity.
We’ve noticed buildings with upgraded locks tend to lease units faster and retain tenants longer. Furthermore, smart locks or access fobs appeal to younger renters, who appreciate convenience and digital solutions. Most importantly, these systems reduce the number of maintenance calls for lockouts or faulty keys.
When everyone uses the same secure and easy-to-manage system, it improves the building experience overall. Tenants feel safe, managers save time, and security improves. If you’re looking to make the shift and want help planning, start by contacting locksmith professionals in Calgary for tailored advice.
When to Consider a Full System Overhaul
It’s not always clear when a full upgrade is needed. We usually suggest a complete overhaul if:
- Locks are over 10 years old
- Keys have been widely duplicated
- You’re still using brass keys without any form of audit trail
- Tenants report frequent issues with unlocking doors
Likewise, if you’re switching to a master key system or integrating access control with other building systems, an upgrade is the most efficient path forward. In other words, modernizing the lock system now could save a lot of headaches later.
Some property owners consider upgrading locks only after a break-in, but we recommend being proactive. Above all, it’s about preventing problems, not reacting to them. During routine inspections, we often discover vulnerabilities in overlooked areas—like delivery doors, garages, or shared utility rooms.
Tips to Maximize the Value of an Upgrade
Upgrading locks doesn’t have to be disruptive. We usually recommend phasing it in by building section or floor. That is to say, you don’t have to overhaul everything overnight. Instead, plan in stages to minimize disruption and manage costs.
In addition, make sure to communicate the upgrade clearly to tenants. People respond better when they understand how the changes improve their safety. We’ve even seen buildings use this as a selling point in marketing materials or lease renewals.
Another useful tip is to match your upgrade with updated policies. For instance, consider setting stricter guidelines for key handling, requiring sign-outs for spare keys, or enabling alerts for unusual access times. In short, the physical upgrade is just one part of better building security.
Frequently Asked Questions
How often should I upgrade locks in a multi-tenant building?
Every 7 to 10 years is a good baseline. If keys are frequently lost or locks show wear, it may need to happen sooner.
Are smart locks reliable for commercial properties?
Yes, many modern smart locks are designed specifically for high-traffic commercial use and offer audit trails, access scheduling, and instant rekeying features.
What’s the benefit of using a master key system?
A master key system lets you control access efficiently while still allowing each tenant unique entry. It simplifies maintenance and emergency access.
Do insurance providers require lock upgrades?
Some do, especially for commercial or multi-tenant buildings. Outdated locks may increase your premiums or affect coverage in the event of a claim.
Can I upgrade locks without disrupting current tenants?
Yes, with careful planning and communication, most upgrades can be done with minimal disruption—often one unit at a time or during off-hours.